Print server management is an integral aspect of business operations for many creative brands today. It is an innovative process that ensures a smooth environment for print server software to assist workstations in initiating and completing print-related jobs.
Of course, there’s a wide range of print setups that businesses can adopt. But one of the top configurations involves using a print server to handle all the workstation-to-printer traffic. In this case, the traffic gets distributed to other sections of the work area. Print requests get forwarded from the workstation to the print server. The server then has to prioritize tasks and deliver processed info to a physical printing machine.
Not many IT personnel fancy the job of managing print servers in a firm, and the reason is clear. That's because print servers are known to be finicky and always demand high-level maintenance. Their unstable makeup means that a lot of work is necessary to ensure that they are always functionally effective.
It is common knowledge that managing a print server software requires supreme effort, but organizations and businesses still love to use them because of the great benefits. These businesses mostly use them in two ways:
- As an upgrade when looking to expand the scope of operation, or
- By installing new print servers.
Print server migration – important management tips
The nature of the print environment will determine what type of print server to use. But here are some vital tips to assist you with a print server setup or migration. Some of these steps are to be implemented before migrating:
- Use the right operating system
This step is crucial because the right drivers need to be downloaded for every computer that will link to the print server. You need to know the difference between 32-bit and 64-bit drivers. You could risk crashing the print server software if you have even one incompatible or wrong driver.
- Print out every printer’s configuration page
This process will help you to ascertain vital details or info about the system language, manufacturer, installation options, as well as the model of every printer that will link to the server. This printout is necessary as it helps you choose the correct driver before reconfiguring printer settings.
- Conduct multiple driver checks
Some common printer drivers usually come with print servers. Sometimes, the manufacturer provides the updates, or you might be using custom drivers. If that is the case, you won’t succeed if you fail to acquire those updates. Making sure you’ve got everything checked and up-to-date guarantees that the OS, printer, print server, and driver are compatible. Conducting these driver checks will save you the time and pain involved in trying to identify what the issue could be if you get stuck because of an incompatibility in any of the components.
- Give every printer a unique ID
Assign a unique ID to each printer so that you can easily differentiate between them when it is time to troubleshoot.
Following these steps will help you experience a smooth process during your printer server software configuration. This is the point where you start to consider the roles of the print server, as well as the entire print server management structure. Some of the tasks here will require you to individually add all the printers and drivers before deploying them to respective users.